Procurement Specialist (Civil)

Procurement Specialist (Heavy Civil / Transit)

Haystack Recruitment is hiring on behalf of a leading international infrastructure contractor.

Location: Toronto, Ontario
Reports to: Procurement Manager

About the Role

Our client is an international leader in engineering and infrastructure with more than a century of history. In Canada, it is involved in multiple major public transit projects, with expertise in civil works including tunnels, subways, railways, roads and bridges. As Procurement Specialist, you will support the project procurement plan from sourcing through delivery, working with project stakeholders, vendors and subcontractors.

Key Responsibilities

• Understand and adhere to all project policies, particularly procurement and safety policies
• Maintain high data integrity when entering records in the company’s database systems
• Provide reporting and analysis on procurement activities, variances and impacts
• Facilitate the implementation of project-specific contracts for services and materials
• Execute elements of the project procurement plan in accordance with approved corporate and project policies, procedures, strategy and budgets
• Prepare, and oversee the preparation of, bid documents, bid tabulations and selection recommendations, including sourcing strategy, bid packages, supplier agreements and scopes of work
• Work with key project stakeholders to ensure requirements are captured in the total cost of ownership solution
• Manage relationships with vendors and internal stakeholders on all procurement matters
• Negotiate and prepare contracts, including approving contract documents, subcontracts and purchase orders
• Coordinate logistics, including expediting critical site deliveries
• Support the procurement team with daily activities as required

Education and Qualifications

• 5 years of experience within a purchasing department
• Post-secondary education or work experience in a related field

Requirements

• Technical knowledge of construction-related materials and services
• Knowledge of procurement principles, techniques, practices and ethics
• Understanding of the fundamentals of contract law, negotiating business agreements, and the laws governing tenders, proposals and quotations
• Strong organizational skills, with the ability to work under pressure, meet deadlines and handle multiple tasks in a fast-paced environment
• Ability to work effectively in a team, with a service-oriented approach
• Ability to build positive working relationships with industry professionals and internal clients
• Strong negotiation skills
• Strong communication skills, with the ability to distill strategy into a clear, compelling and concise narrative
• Solid research skills and a commitment to learning about new products
• Attention to detail, plus mathematical and analytical skills
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Understanding of ERP systems; knowledge of SAP planning is an asset
• Ability to analyze complex data and draw well-supported conclusions
• Results-oriented, with the ability to manage multiple priorities and timelines
• Ability to manage and coordinate competing organizational needs
• Exceptional time management skills and the ability to work independently and as part of a team
• Highly conscientious and disciplined
• Strong interpersonal skills