Construction Coordinator

Are you a detail-obsessed admin whiz with a passion for keeping projects on track? Join a dynamic construction team where your organizational skills will shine! We’re on a confidential search for a motivated team player to handle essential admin and accounts payable tasks, ensuring everything runs smoothly from invoices to project timelines.

Salary Range: up to $65K per annum

What You’ll Do:

• Invoice Mastery: Attach purchase orders, verify pricing, and submit billing invoices for seamless reconciliation.
• Change Order Pro: Prepare and submit change orders for approval and signing.
• Record-Keeping Guru: Track short-paid invoices, back charges, and maintain electronic records with precision.
• Schedule Support: Monitor construction timelines and keep the project team updated on key milestones.
• System Savvy: Implement policies and procedures to boost team efficiency.
• Admin All-Star: Handle typing, photocopying, scanning, couriers, filing, and more – the backbone of daily operations!
• Organization Expert: Manage construction correspondence, files, binders, and electronic docs/drawings.
• Vendor Vigilance: Maintain lists of project vendors, extras, and change orders for contracted trades.
• Mail & Logistics: Process outgoing mail, order/receive plans and drawings, and keep everything tidy.
• Communication Champ: Liaise with trades, suppliers, and consultants as needed.
• Team Player Flex: Provide reception relief and tackle other duties within scope.

What We’re Looking For:

• Education: Post-secondary diploma or degree (a big plus!).
• Experience: 2+ years in an office setting with rock-solid admin skills.
• Skills Spotlight: Highly detail-oriented, multitasking master on multiple projects, deadline crusher, excellent communicator with strong interpersonal vibes, and a pro at prioritizing critical tasks.
• Tech Essentials: Proficient in Microsoft Office (Word, Excel, Outlook) – you know your way around!

If you’re ready to bring your strong work ethic to a fast-paced environment and make a real impact, this role is for you!